FACTS AND FUNCTIONALITIES
- Over 3,000 users in Munich and Fürstenfeldbruck work with the system
- Currently approx. 1,000,000 cases and approx. 80,000 criminal files digitised out of around 420,000 criminal files
- Automatic administration of structural organisation (users and organisational units) via the connection of the employee records database
- Smooth interaction of Fabasoft eGov-Suite with established scanning solution for mass scanning
- Integration of specialist application "IGVP" enables research troughout Bavaria
- Bavaria-wide rollout has been planned with up to 30,000 police employees in the final stage
Bavarian State Police
TASK
The Bavarian State Police (the regional police force of the Free State of Bavaria) ranks among the largest police departments in Germany. As part of the modernisation of administrational procedures the police also decided to modernise their file and workflow processing with regard to the filing of criminal files and workflow processes. The search began for a solution that would stand out through exceptional user-friendliness and platform independence.
SOLUTION
As an approved authority in the Free State of Bavaria’s general contract with Fabasoft the police department decided to take advantage of the Fabasoft eGov-Suite+Bayern solution as its base software. Solution adaptations, the integration of specialist applications and data migrations were developed and implemented as part of the Elektronisches Kriminalaktenarchiv (EKAA – “Electronic Criminal File Archive”).
IMPLEMENTATION
After the decision was taken in April 2005 to introduce a document management system based on Fabasoft eGov-Suite, the project started with the specification of the specialist application in June 2005. Workshops were held with the project team of the Munich Police Department and Fürstenfeldbruck police station to establish the required functionalities for the authority-specific adaptations to EKAA, based on Fabasoft eGov-Suite+Bayern.
In August 2006 a prototype of the project solution was installed for internal tests and the connection to IGVP and KOFAX Capture was completed. The project-specific findings were documented in the detailed specification, the specialist application integration concept and the migration concept. After the acceptance of the solution supplements and the specification for the migration tool, the internal preparations for live operation – such as the procurement of the required hardware, for example – began in October 2007. Following a thorough quality assurance process the solution went live at the Munich Police Department and Fürstenfeldbruck police station in November 2008. Prior to this the migration of the old data from the existing DokV system was carried out in October 2008. Over 3,000 police workers have now been working with EKAA based on Fabasoft eGov-Suite since January 2009.
OBJECTIVES MET
After going live in November 2008 the solution can now transfer information on scanned criminal files automatically via Fabasoft eGov-Suite to IGVP, the police’s own IT process for workflow management. Communication between the two systems takes place on a bi-directional basis. This interaction enables the users to access the contents of centrally filed cases quickly. These are called up directly from IGVP as a PDF overview.